ELEPHANT EPIC 2020

SUPPORTING WILDLIFE CONSERVATION  IN ZAMBIA

EPIC COVID TERMS AND CONDITIONS

N.B. Subject to change as per current Ministry of Health advice. Final Regulations will be issued in the week before the event to ensure we fall under current and appropriate guidelines!

  • Upon arrival at the START all riders will be screened by health professionals for temperature and presenting symptom. This will include completing a basic questionnaire for potential contact tracing purposes. Any rider presenting symptoms will be refused participation to the event and requested to leave. 

  • All personnel must carry a mask and sanitiser throughout the race (in case of a need to get into close contact e.g. helping an injured rider, bike repairs etc.)

  • All personnel adhere to ‘social distancing’ regulations 

  • Masks will not be required to be worn when cycling or if outside and at a distance 

  • Masks will be required to be worn on the bus and during times of close proximity to others

  • Riders are requested to space themselves appropriately throughout the race

  • The Start will be batched into groups of 40 pax  

  • Personnel will not be permitted to congregate at water stations, marshals will ensure spacing at all time

 

  • Upon arrival at the Finish line riders will have the opportunity to collect drinks, recover, attend the First Aid tent and collect lunch. However there will not be the option to remain in the campgrounds for lengthy periods, Marshals will be present to maintain social distancing.  There will be no congregation for Prize Giving this year and all riders and their supporters will be asked to move to their respective destinations to avoid congestion at the finish line area.

  • Please note that for Elephant EPIC 2020 in order to minimise the risk of covid transmission there will be no bus service offered to the race Start or from the Finish back to Lusaka. However EPIC organisers will be able to assist with bike transportation as required:

 

​Bikes delivered to the START:​

Please ensure you book your bike a place when you register online. Bikes must be delivered to the GRI office by 5pm on 28th August with Race Board number securely attached and signed for. We will transport bikes on the back of an open vehicle by 5.30hrs on 29th August where they can be collected to start the race.

Bikes delivered from the Finish Line back to Lusaka:

Please ensure you book your bike a place when you register online. Bikes must be handed over to the designated staff member after you have completed the race and signed for. Race Board number must be securely attached. Bikes will be available for collection at the GRI Office or Lilayi Elephant Nursery from 08:00am Monday 31st August and must be collected within two days.

We are applying for a Ministry of Health permit to host the event, and will have Health Inspectors present at the start and finish to ensure that we are conforming to MOH regulations. 

EPIC 2020 Race cancellation and refund policy

Due to the rapidly changing nature of the COVID-19 pandemic in Zambia it is important that we highlight a number of risks in hosting this event at this time.

  1. The Elephant EPIC 2020 physical MTB event may only proceed with the authorisation of the GRZ Ministry of Health. Currently we have permission to host this event but should government policy dictate that we cancel the event, this will be non-negotiable

  2. EPIC event organisers retain the right to cancel the EPIC 2020 physical event if COVID circumstances change and they feel the race carries too much risk

  3. Any rider registered for the physical event who changes their mind about entering the race based on the current COVID situation Or who cannot physically enter the race due to a COVID related factor will be withdrawn and reimbursed as per the policy below.

In the event of cancellation/withdrawal from the race:

  1. All physical EPIC Riders will be refunded the ‘physical’ portion of their entry fee, but GRI will retain $30pp so they are automatically converted and entered into the Virtual EPIC race.

  2. All meal and accommodation bookings will be refunded in full.

  3. Please see the Virtual Race information for details

  4. For all Virtual Entries within Zambia, the EPIC rider goody packs (including T shirts) will still be issued for a total fee of $45

  5. Please note that all Rider lunches will be converted into lunch packs for local COVID frontline health workers via the Lusaka Helps initiative.

  6. If race cancellation happens on or after 23rd August the timeframe to complete a virtual EPIC challenge will be extended from 31st August to 6th September. 

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Phone

+26 0211 259871

Country Office:  

Plot 2374 Leopards Hill Road,

The Village, Lusaka, Zambia

Email:

info@gamerangersinternational.org