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10 DAY COUNT DOWN!

Vital information for EE2021 MTB riders.

If still in doubt please call Rachael 0978736025

Please note that as at 16th June The Ministry of Health have continued to support this event – we will update you ASAP if this changes or if the event needs to be postponed.

 

Race Registration

Thursday 26th August from 07:30 to 15:00hrs in the garden at The Villagers, The Village, Leopards Hill Road, Lusaka. Please come to collect your race number and rider pack including event program courtesy of DIGIprint, EPIC T-shirts and a whole host of rider treats with thanks to our generous partners. The Villagers will be fully operational for take away service of EPIC breakfast and Lunch specials throughout the day. Please wear masks upon entry and throughout the registration process.

 

Covid Protocols

Please see this link for our latest covid mitigation protocols to safeguard yourself, all participants and staff supporting the EPIC event. In brief, please be reminded:

  • All riders and personnel must be fully masked at the START, from arrival until riders are 1km into the race.

  • Riders will be batched and spaced (see details below) and required to maintain distance.

  • Riders with presenting symptoms or a high temperature will be required to leave the race.

  • Riders may remove masks whilst cycling but are required to wear them at any time they come close to other personnel, e.g. at water stations, if receiving medical support, or assisting with a bike repair.

  • All personnel and riders at the finish line and within Kiambi grounds must be masked (unless at their accommodation unit).

  • Marshalls and MoH representatives will be present to ensure distancing is maintained and riders leave the Lodge grounds once recovered from the race.

  • There will be no social gatherings after the race.

 

The Raffle

Please support this fundraising drive for wildlife conservation with fantastic prizes on offer with thanks to our generous supporters! Exciting prizes up for grabs to include:

Zamleather Nguni hyde, Leather and canvas bike bag by Sugarbush,

Zamfaces Thalgo facial, Essentials hamper, The Villagers meal for 2, Framed David Shepherd print,

a Case of Wine by Under the Influence, Eden Foundation Dressing Gown,

Nayamba Trade Centre hand woven blanket.

 

Tickets K25 each or K100 for 5!

 

Tickets on sale at Registration and throughout race day at the FINISH Line – prizes will be drawn at the end of the race with winners announced during the virtual Prize Giving the following week.

 

Payment

Please ensure your payments reach us by Thursday 26th August LATEST. There are many outstanding at this point. We will accept cash at Registration but would ask you not to pay us on race day as we do not want to carry large volumes of cash over the weekend.

 

Transport

We regret that due to the covid-19 situation we are unable to offer any forms of transport to or from the race.

The START

  • You will find us approx. 24km past the Leopards Hill Boom along the Leopards Hill Road. On the left hand side of the road at the entrance to Hachonda Farm. This is 690m before the two red oxide towers. You will also not miss the EE branded START sponsored by PRESECURE.

  • Plan to arrive early at the START to ensure your bike is in order and you feel ready to go. Please Park in the signposted areas well before the start line.

  • All personnel present must be fully masked and will have their hands sanitized on arrival.

  • Breakfast muffins and bananas will be available for all riders to take away.

  • Your race Number Board must be secured to the front of your bike.

  • Proceed to your batched start location clearly indicated by your race number and colour. Keep distanced from other riders and wait in position for the rider’s briefing.

  • You will have your temperature checked and any riders presenting covid symptoms will be requested to leave the race.

  • 06:15 - Riders safety briefing by an experienced rider.

  • 06:30 - The horn will blow and the race will start.

  • You will be able to remove your mask once you are 1km into the race and spaced from other riders.

 

START line set-up

Riders will be batched into 5 groups of x40 riders (batched according to finish time) – this will extend approximately 200m along the road to ensure adequate spacing.

 

Yellow             001 – 040

Green              041 – 080

Red                  081 – 120

Blue                 121 – 160

Orange            161 – 200

 

  • Riders will be 1m apart from one another.

  • Please prepare yourself and bike by your car and collect refreshments.

  • Once you proceed to take your position at the START line please remain there for temperature and health checks.

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Race rules

  • You must wear a helmet and a mask to be part of the Epic.

  • If you see an accident you are requested to help. The time taken for your support will be deducted from your overall time, so please stop and help. Keep track of the time you have spent helping another cyclist and inform us at the FINISH line. Please wear your mask if helping another rider and sanitize your hands – sanitizer and masks are provided to all riders in their rider packs.

  • Team event – the first 4 riders of the team must finish the race within 1 minute of each other to qualify.

The RIDE

  • The first 24km of the ride is on tarmac, before you reach the dirt road. Please note that phone signal will likely cut out from 15km into the race and only be picked up in the last 10-15km. However, there are pockets of signal up on the Mother.

  • With the recent road developments the overall ride time will likely be reduced and we expect the fastest riders will cruise into Kiambi around 08:45hrs, whilst the more social cyclists will enjoy a scenic journey and pull in anywhere between 11:00hrs and 13:00hrs. There is no time limit for finishing, so don’t push yourself – pace it and enjoy it!

  • Make use of the generously sponsored water stations enroute to re-energize.

  • STOP, ENJOY THE VIEW, TAKE A PHOTO! There are some beautiful spots along the route, some sign posted.  Don’t forget to look up, appreciate it and take a few snaps. There is no rush.

  • We will place strategic signage along the route to keep you on track and motivated, thanks to Signs of the Times, but we would encourage you, where possible, to use a GPS. We will send you the GPX file for the route as well as a Google Map for those without a GPS. The majority of the route is one main jeep track; there is some windy single track towards the end.

  • The end section of the route takes a right turn shortly after the base of the Mother. This is a fairly straightforward track up to Water station 3 (55km). Thereafter you will need to follow GPS and/or the sign posts as you enter the next 10km of twisting and turning single track up to the entrance to Kiambi. This route aims to keep you off the main roads and avoid sand and corrugations as much as possible (although there is some sand as your near the finish). We have chosen to reutilize this route as its been recommended by riders as the most enjoyable route yet.

  • Please note that during the last section of the ride you will be going through communities and will likely see many children. Our team will be working with the community in preparation of the ride and will do what we can to ensure riders are not hampered as they pass through these areas.  We must request that riders PLEASE DO NOT give out sweets/treats to the children as this will only reinforce their desire to thereafter hamper riders for more.

  • In alignment with the 1Zambia MTB The Elephant Epic will enforce a 5 year EPIC event ban to anyone caught giving treats to the children as they pass through or if they are seen dropping litter.

 

 

PHOTO COMPETITON

We would like to encourage you to take as many photos of the Epic as you can, we want to see the riders on the trail and see more of your individual journeys. There will be a prize for the most EPIC photo of the ride that is posted to our Facebook page by midday 30th June – so get snapping and posting!

 

 

AWARDS AND FINES

Please report to the Water Station personnel or race organisers at the FINISH Line any stories of note…. Cyclists who go above and beyond to help others (encapsulating the Spirit of the Ride), those who have a hard time on the route (an Epic Ride) and those who have blundered and deserve to down a beer/shot (let’s virtually fine them!)… We are relying on your input and stories to make the awards and fines meaningful. These will all be posted on the virtual Prize Giving in the week after the race.

 

 

Safety notes

  • Stay hydrated throughout the ride! (You should be drinking 0.5 to 1L per hour out there (weather dependent).

  • Wear sun cream.

  • There are some steep descents and sandy areas and these should be approached with caution – we will post signage to warn riders and marshals for the most concerning sections.

  • FIRST AID AFRICA team of first aid responders will be supporting us throughout the race, with a responder at every water station and a response vehicle at the base of the Mother. But it’s a long drive out and we don't want to see any of you leaving in an ambulance so please ride carefully and safely. Especially on the downhills.

  • The Water Stations without mobile phone signal will have a Satellite phone and/or Radio for emergencies.

  • Be aware that snakes are around this time of year. If you see one, give it space, in the unlikely event you are bitten remain where you are and stay calm

  • A sweeper vehicle will be moving along at the back of the herd to assist riders where necessary, to ensure no one is left behind and to shout moral support! All water stations will have vehicles based there and can be deployed to support riders along the route as needed.

  • There will be basic first aid supplies at all water stations and sweeper vehicles.

 

 

The BELL EQUIPMENT FINISH Line - Woohoo!

·     Arrive at Kiambi Lodge to be cheered in by a few fellow riders, music and MC, an ice cold CASTLE LITE or COKE with thanks to ZAMBIAN BREWERIES and AQUASAVANA

·      The K2 Zambia Ltd sponsored Burger Bar will be open from 09:00 to 14:00 to provide you with complimentary lunch (inc. vegge burgers) to take away. Kiambi Lodge restaurant will also remain open throughout the weekend for guests staying on the premises.

·      Please make the most of the FIRST AID AFRICA first aid tent for any post-race bumps, bruises or rehydration needs.

·      Due to covid restrictions we cannot allow rider supporters to congregate at the Finish Line as in previous years. Please ensure your supporters/transport collect you from the Kiambi Lodge Car Park once you have recovered and refreshed. We really need your support to ensure a continual through flow of participants out of the Lodge to prevent congestion.

·    If anyone wants to use the Lodge swimming pool there will be marshals allocating slots for use to prevent congestion in this area.

·      Prize Giving, Awards and Fines will all be held virtually the following week and we will be in touch with you to advertise this and distribute prizes.

 

We really appreciate your support in adhering to all covid-19 mitigation protocols that have been implemented to safeguard all participants throughout this event.

 

Thanks for joining the migration and making this event totally EPIC despite these challenging times!!